Overview and history

The mission of the Kansas City TGA Comprehensive HIV Prevention and Care Planning Council shall be accomplished through planning for education and prevention efforts to reduce the incidence of HIV infection and through services to provide the opportunity for the highest possible quality of life for all persons infected with or affected by HIV disease, including those traditionally not served or under-served. 

Mayor Kay Barnes, CEO of the Kansas City Ryan White Title I Planning Council, appointed the Ryan White CARE Act Community Task Force in July of 2001. After weeks of study, the task force presented a set of recommendations to the mayor and City Council to ensure a continuation of local HIV/AIDS funding.

At the Dec. 12, 2001 meeting of the Ryan White Planning Council, Mayor Barnes presented a plan making changes to the Ryan White Planning Council. These changes, which continue the implementation of the Ryan White CARE Act Community Task Force recommendations, affected the Planning Council size, leadership and representation in an effort to assure a more efficient and responsive system of care for persons infected and affected by HIV/AIDS.

Further changes to the newly forming Planning Council included the collaboration leading to a merger of the Regional Advisory Group and the Ryan White Planning Council in Kansas City. The CDC, HRSA and the Missouri Department of Health and Senior Services supported and encouraged collaboration of the HIV prevention planning processes with other planning bodies. On Jan. 7, 2002, the Kansas City region took advantage of a unique opportunity to enhance the HIV prevention and care services continuum that is derived from national initiatives from CDC and HRSA. The consolidated planning group comprised of the Ryan White Title I Planning Council and the Kansas City Regional Prevention Advisory Group would created a more efficient body because of their similar functions, interests and common goals.

Membership

The Chief Elected Official (CEO) of the TGA, who shall be the mayor of the City of Kansas City, Mo., appoints all Planning Council members. The CEO has established a Community Nominating Committee that reviews all applications for membership on the Planning Council and creates a slate of selected candidates for the final appointment by the CEO. Membership of the Planning Council shall not exceed forty voting members.

Planning Council membership is composed of a diversity of affected populations, including demographically and geographically diverse individuals, as well as HIV-related institutional and community-based health and support service providers.

Planning Council members are expected to uphold the goals, objectives, policies and procedures of the Planning Council; attend Planning Council meetings and participate in the policy-making decisions of the Planning Council; serve on a minimum of one committee; contribute his or her professional and personal expertise to further the work of the Planning Council; and participate in the needs assessment, priority setting and allocation processes of the Planning Council in an informed, active and engaged manner. Terms of Planning Council members shall normally be for two years, and shall commence upon Mayoral appointment. 
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Associate Membership

The Executive Committee may, at its discretion, authorize theCouncil Committees to solicit and invite individuals to apply to the Council for associate membership on Council committees. These associate members shall have voice and vote at the committee level only. Terms served as an associate member shall not be counted toward full membership time limits.
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Community Involvement

Members of the public may address a specific agenda item by completing a Request to Offer PublicTestimony form provided at the meeting.
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Committees

Executive Committee
The Executive Committee is responsible for ensuring the orderly and integrated progression of the Council’s work. The Committee oversees the operations of the Council and recommends amendments to the bylaws as appropriate. It is composed of the officers of the Planning Council, the chairs of the Committees, a representative from the Grantee and at least two PLWHs who have openly disclosed their HIV status to the Council.  The Executive Committee may appoint other members when it deems necessary.   The Executive Committee shall review and subsequently schedule standing and ad hoc committee recommendations to the full Planning Council as action items requiring Council vote on the Council meeting agenda.
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Assessment Committee
The Assessment Committee is responsible for the assessment and evaluative work of the Planning Council.  The outcome of their work will lead to the production of a Needs Assessment, an Assessment of the Administrative Mechanism, and an assessment of the work of the Planning Council. In order to accomplish this mission, it summarizes existing evaluation data and relates this data to the overall goals and objectives of the Planning Council. The scope of the work of the Assessment Committees is outlined in the Kansas City Eligible Metropolitan Comprehensive HIV Prevention and Care Bylaws.
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Comprehensive Planning Committee
The Comprehensive Planning Committee is responsible for overseeing the creation and regular update of both the TGA Comprehensive Plan for HIV/AIDS Services and the Regional Prevention Plan.  The committee guides the Planning Council in the development of goals and objectives for the HIV Service Delivery System and discrete Title I services.  The committee guides the Planning Council in the development of the Regional Community Prevention Plan that identifies priority populations and interventions.  This committee collaborates with other committees, particularly the Assessment and Finance Committees, to conduct service and prevention focused needs assessments and gap analyses to identify under-served and at risk populations, to direct prevention activities and to develop plans for response to engage HIV+ individuals in care.
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Community Advocacy Committee
The Community Advocacy Committee is responsible for enhancing the full participation of people living or affected by HIV in planning and implementing The Kansas City Eligible Metropolitan Area Comprehensive HIV Prevention and Care Planning Council programs by serving as a mechanism to ensure a direct input from PLWH into all Planning Council decision-making processes including: supporting and improving the quality of care and treatment services affecting the lives of PLWH in the Kansas City TGA through advocacy, outreach, support, education, and training; and serving as a link to other Planning Council committees and Grantee regarding issues and policies affecting PLWH (consumers) WITHIN THE Kansas City TGA.
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Finance Committee
The Finance Committee is responsible for recommending and coordinating the process by which the full Planning Council allocates Ryan White Title I funds and makes recommendations for HIV/STD prevention and funding allocation.  The Finance Committee recommends a plan for the allocation of Title I funds among the service categories approved by the Planning Council.  The scope of the Finance Committee’s work is outlined in the Kansas City TGA Comprehensive HIV Prevention and Care Planning Council Bylaws. (Article VIII, Section 8.3).
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Prevention Committee
The HIV Prevention Committee is responsible for updating the goals and objectives for discrete services provided by the CDC HIV Prevention funds. In conjunction with other committees, particularly the Assessment Committee, it identifies gaps in services, as well as needs of discrete population; helps ensure that HIV+ individuals not in case management can be directed to care services; meets the needs of undeserved populations; and develops plans for response.
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State Representative and Alternate Representative

Term of Office

Terms for State Representatives and Alternate Representatives of the statewide CPG shall cover a period of two years.  Office shall be held for the two year period beginning in January and/or until a successor has been elected.  There is no option for re-election to the same position.

Responsibilities of State Level Representatives and Alternate State Representatives