Fact Sheet

This program allows the City the option to select design services for contracts estimated to cost $110,000 or less from a list of pre-qualified firms without having to undergo an extended process for traditional selection.

Background:

• When the ordinance and resolution were passed by City Council on Feb. 26, 2004, it allowed the City to pre-qualify firms for design work on City projects with total design fees estimated to cost $107,000 or less in designated project categories.
  
  
• The city manager developed program requirements and reviews this and other programs annually and may adjust the dollar threshold for changes in the consumer price index in accordance with Section 2-15952-1601 of the City Code of Ordinances.

Prequalification Process:

• The Request for Qualifications (RFQ) and Statement of Qualifications (SOQ) documents may be viewed and downloaded from www.kcmo.org to enroll in the program.
  
  
• Firm must clearly demonstrate in the SOQ that it has sufficient qualifications and experience for each category of work in which submits.

• Firm will be required to execute a Master Agreement and have a Vendor Number and Affirmative Action Program as a condition of prequalification.

• The City will evaluate each SOQ submitted. Selection for inclusion in established Prequalification Lists will be based solely upon the judgment of the City in obtaining firms that will serve the best interests of the City.

Continuous enrollment:

• The City is accepting SOQs on an on-going basis until further notice.

Categories of work:

• Airfield Pavements
• Athletic Complexes
• Bridges/Culverts/Retaining Walls
• Building Rehabilitation/Remodeling
• Commissioning
• Construction Inspection
• Construction Observation
• Electrical
• Environmental
• Estimating
• Geotechnical (including testing labs)
• HVAC Systems
• Independent Safety Inspections
• Land Surveying (On Call)
• Materials and Miscellaneous Construction Testing
• Mechanical
• Park Planning
• Pavement Evaluation
• Playgrounds
• Plumbing
• Project Controls
• Project Management
• Pump Station: Water
• Pump Station: Wastewater/Stormwater
• Roofs
• Sanitary Sewer Design: I & I Studies
• Sanitary Sewer Design: Rehabilitation/Replacement
• Scheduling
• Security Systems
• Site Work/Landscaping/Fencing/Fountains
• Stormwater neighborhood projects
• Street Improvements
• Swimming Pools
• Traffic Studies/Traffic Signals
• Treatment Plants
• Water Lines
• Water Towers
• Water/Wastewater Control Systems (SCADA); Water Lines

City departments using this program:

• Aviation
• Capital Improvements Management Office (CIMO)
• Parks and Recreation
• Public Works
• Water Services

Statement of Qualification Information:

• Firm’s Mailing address;
• Principal contact information;
• Year present Firm was established;
• Federal Tax Number;
• City MBE/WBE/DBE status;
• Resume of Firm (2 page limit);
• Resumes of key personnel expected to be assigned to City projects (2 page limit each);
• Confirmation that Firm agrees to execute the Master Agreement;
• Firm’s City Vendor Number;
• Firm’s Affirmative Action Program status with the City and expiration date;
• Firm’s total gross receipts for last five years;
• For each prequalification category in which Firm is interested, indicate whether Firm wants to be considered for one or both Design Fee sizes;
• For each prequalification category in which Firm indicated an interest, list completed and/or on-going similar projects in the last five (5) years in which Firm was the prime design professional that best demonstrate Firm’s qualifications. Include projects with the City of Kansas City, Missouri. Projects are not limited to work done with or in the City of Kansas City.

Selection for task order contracts:

• The City will use, in its sole discretion, the selection method that is in the best interest of the City to obtain the necessary design professional services for any individual project. The City may, but is not required to, contract with firms on the Prequalification Lists. The City, in its sole discretion, may select a firm on a Prequalification List to perform services without any additional solicitation and attempt to negotiate a fee, scope of work and schedule.
• The City may seek requests for interest, request for proposals or directly negotiate with firms on the Prequalification List. If the City contacts a prequalified firm to perform a scope of work, the firm and the City must successfully negotiate a Task Order Contract which will include the scope of work, compensation, schedule and other applicable contract matters.
• Contacted prequalified firms will be removed from the prequalified category pool until such time as all prequalified firms in the category pool have been given an opportunity to submit proposals on projects. At that time, the category pool will be repopulated or a new prequalification program period begun.

 Enrollment: 

• To enroll, click here, go to "Design Professional Services- Request for Qualifications" and click on "Enrollment."

Information:

• For more information, please visit the Capital Improvements Management Office at 414 E. 12th St., City Hall, Kansas City, MO, 64106, e-mail us at kansascityworks@kcmo.org, or call us at (816) 513-2720.