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Cauthen announces second phase of strategic IT consolidation plan

City Manager Wayne A. Cauthen today announced details of Phase II of the consolidation of information technology personnel and functions under the Information Technology Department.

Phase II of the plan includes the recommendation to reposition 36 employees to the Information Technology Department. The departments included in this phase are Aviation, Environmental Management, Finance (including KC Crew, the City’s Enterprise Resource Planning system), Health, Law, Municipal Court, and Public Works.

Consolidation of Citywide technology resources, programs and projects will allow the City of Kansas City, Mo., to significantly reduce costs from the duplication of assets and efforts and categorization of suppliers/vendors, enabling stronger partnerships and reducing operating expenses. Additionally, the consolidation eliminates extra steps in processes, which are redundant and ineffective in support of the City’s executive management vision, identified business drivers and regulatory issues.

“We are in a very favorable position to use the consolidation process as a cultural change catalyst, while also increasing efficiencies, reducing hidden costs and driving effectiveness of the workforce,” Cauthen said.

“Based on the findings of the Phase II Consolidation Strategy Report, we believe there are a significant amount of cost savings opportunities and revenue generation initiatives that the City can immediately benefit from this fiscal year,” Cauthen said.

“A significant impact in productivity and future cost savings will come from the strengthening of customer relationship functions between the Information Technology Department and other City departments,” Gail Roper, chief information officer, said.

“Critical planning efforts will be collaborative, enabling technology innovations to be considered early in the process. The result will be fully coordinated technology purchases, which reduce overall City costs,” Roper said.

Phase I of the enterprise consolidation was completed successfully June 18. The first phase of the plan included the following departments: City Clerk’s Office, City Manager’s Office, Convention and Entertainment Centers, Housing and Community Development, Human Relations, and Human Resources.

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