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New City process will speed delivery of small design projects

It is anticipated that a new City initiative launched June 21, will save the City two to three weeks in project delivery time by eliminating the time the City advertises for each small design project. The process will provide streamlined architectural and engineering selection processes for projects with design fees less than $100,000.

“This process will allow us to quickly begin work on smaller projects, and it increases opportunities for small, minority, and women-owned firms to do business with the City,” said City Manager Wayne Cauthen.

The City’s new Capital Improvements Management Office initiated this effort Feb. 26, when the City Council adopted an ordinance authorizing the City to use this pre-qualification process for small design projects. As part of this new pre-qualification process, the City developed an online statement of qualifications for firms to submit. Design professionals can apply to be pre-qualified on the City’s Web site by completing the online SOQ on the City’s BID/RFP/RFQ Web page. The pre-qualification process will close Monday, July 12, at 5 p.m.

Under the new process, design firms will apply for pre-qualification in designated project categories in which they have expertise. Firms will provide background information including project experience with the City from the past five years, a five-year history of professional fees, personnel information and project information by category. The City will establish prequalification lists, or “on call” lists, of firms from which to solicit proposals for design work. Firms will be notified by letter as to which categories they are pre-qualified. As projects are selected for implementation, the City will enter into master services agreements and award task orders to the pre-qualified firms to further expedite the completion of City projects.

To learn more about the pre-qualification process for design professional services and view the complete list of the designated project categories, visit the Capital Improvements Management Office Web page (

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